MINUTES OF THE FIFTH ALUMNI MEETING OF THE KITALE ACADEMY (KA) OLD STUDENTS,HELD ON THE 21st JUNE, 2008 AT THE CELLAR HURLINGHAM BEGINNING AT 1400hrs
MEMBERS PRESENT
Allan Mujukane – Chairman
Emelda Okiro – Vice-Chairman
Edwin Mukele – Attorney
Lucy Oyeir
Christine Tum – Administrative Secretary
Albert Okalo – Secretary General
MEMBERS ABSENT WITH APOLOGIES
Ruth Lagat
Emma Wangechi
Fiona Nakitare
Linda Obilo
Priscilla Mungo
Saum Siraj
Sallie Chenyisia – Treasurer
Agenda
1. Approval of the previous minutes
2. KA Alumni Constitution
3. Matters arising
4. AOB
Min. 18/08 – Introductions
The chairman brought the meeting to order and thanked the members who had formed a quorum. The secretary distributed the minutes to the members and the meeting commenced
Min. 19/08 – Approval of previous minutes
The chairman and the members present went through the meetings together. The members agreed on some of the items of discussion, while the members left others for future deliberation.
Min. 19/08 – KA alumni constitution
The chair was pleased to announce to all the members that the long awaited constitution was out. Many thanks to our consigliore (Ed) who kept his word to compiled it in record time. It was agreed that all members would have it posted to their addresses and give
suggestions/contributions before endorsing it and adapting it. Each member was encouraged to go through the constitution thoroughly and understand what each article states. Being a massive and a very detailed document of 23 articles, the members managed to touch on two articles only though not exhaustively discussed and deliberated.
Article 5 which touches on membership, many views were aired on who should be a member. The biggest question was; should the membership be open to the teachers, pupils (current) and the alumni (old boys and girls)? The issue has been put across to all the members for discussion. Sub-section 5.1 that is on life membership is still open for deliberations so also is 5.4 that is on loss of membership. The next article was article 6 that is on management. It was agreed that for the society to be registered in the shortest time possible, there ought to be some office bearers. For now, the office bearers till
when the elections are held shall be:
1. The Chairman – Allan Mujukane
2. The Vice Chairman – Emelda Okiro
3. The Secretary General – Albert Okalo
4. Administrative Secretary – Christine Tum
5. The Treasurer – Sallie Chenyisia
6. The Assistant Treasurer – Dorothy Amony
It should be noted that, the appeal to other classes to join is still on. It should not be viewed as a one class affair only. The chair called upon each member or those willing to join the society, to pass the information to others who may not be in a position to know the intended formation of a society. Since Bob will be running the blog, all the minutes, deliberations and the constitution shall be availed to those who wish to visit the site. This will enable those who join later to acclimatize themselves with the activities of the society.
Min.20/08 – Matters Arising
It was agreed that the secretary be sending reminders more frequently before the next scheduled meeting. Christine was proposed to be a joint secretary as well incase the work becomes strenuous to the secretary general. It was agreed that the office should introduce the alumni to the school administration. The school should be aware that the alumni have good intentions and the best interest at heart.
Min.21/08 – A.O.B
The members agreed that there shall be a fee of one hundred shillings (Ksh. 100) payable once every month. This fee will start being collected in the next meeting. The fee is simply for petty cash to make calls and provide writing materials. For those willing to remit membership fee, the chair told all the members to be patient while the treasurer shops for the most suitable banking services around. It shall be communicated to the members as soon as the information is made available. The chair also reminded the members that for the registration to take place, money shall be required. He said that
when called upon to contribute, everyone should do it with a willing heart and not under any duress.
The chair thanked the members for coming and adjourned the meeting at 1850 hrs. The date for the next meeting is 19th July, starting at 1400 hrs at the Cellar, Hurlingham.
Albert Okalo
SECRETARY
Allan Mujukane
CHAIRMAN
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